Job description
Mega Walk-In Drive TCS Mumbai is Hiring for Onboarding Specialist
Job Title: Onboarding Specialist
Date: September 20th, 2026 (Sunday)
Timings: 10:00 AM 12:30 PM
Venue: TCS Olympus A/B, Hiranandani Estate, Ghodbunder Road, Patlipada, Thane West, Thane, Maharashtra, 400607
Shift: Should be comfortable with Night Shift & 24×7 Rotational Support. Work from Office only
Experience Required: 2-8 years
Employment Type: Full-Time
JD : Kindly refer to the end of the post
Mandatory Requirements (How to generate your EPCN)
EPCN number is mandatory for eligibility of the interview
Step 1: Visit https://ibegin.tcs.com/iBegin/
Step 2: Click to login
Step 3: Click New user (Register with us)
Step 4: Select “BPO” in areas of interest and complete the registration. (Fill the details)
Step 5: Once completed, your TCS no. will be generated which starts from EP2026XXXX.
Step 6: You will receive the EP number on your personal e-mail ID.
Mandatory Documents to carry:
TCS Online Application Form
Hard Copy of Resume
2 Copy Recent Passport Size Photographs
Original and photocopy of Govt. ID proof (Aadhaar Card or PAN Card)
Eligibility:
Minimum 15 years of regular, full-time education (10 + 2 + 3)
Should be flexible with night shifts & rotation shifts
Job Title: Onboarding Specialist (Pre-Hire Process specialist)
Location- Olympus, Mumbai
Shift Night (6 pm to 4 am or 7 pm to 5 am IST)
Job Summary: The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.
Key Responsibilities:
• Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process
• Point of contact for all candidates in Pre-hire stage – Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning
• Update candidate profile in Workday – Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.
Qualifications: Education: Bachelor’s degree in human resources, Business Administration, or related field (preferred).
Experience: • 2-8 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.
Skills:
• Strong interpersonal and communication skills.
• High attention to detail and organizational skills.
• Ability to multitask and manage priorities in a fast-paced environment.
• Customer service-oriented with a positive, professional attitude.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications:
• Experience in a shared services or global business services (GBS) environment.
• Familiarity with onboarding automation tools or platforms.
• Understanding of US employment laws and complia
Role: Other
Industry Type: BPM / BPO
Department: Other
Employment Type: Full Time, Temporary/Contractual
Role Category: Other
Education
UG: Any Graduate
Key Skills
Skills highlighted with ‘‘ are preferred key skills
Onboarding
Onboarding Process, Background Verification
Time and Venue
20th September , 10.00 AM – 12.30 PM
TCS Olympus A/B, Hiranandani Estate, Ghodbunder Road, Patlipada, Thane West, Thane, Maharashtra, 400607
Tips for Attending Walk-In Interviews
Walk-in interviews are a golden opportunity for jobseekers to secure a job without the long wait of traditional interview processes. However, with many candidates competing for the same position, it's crucial to make a strong and positive impression. Here are some valuable tips to help you stand out and succeed in your next walk-in interview.
1. Do Your Homework
Even though walk-ins are often spontaneous, take time to research the company, its services, and the role you're applying for. This shows your genuine interest and helps you tailor your responses effectively.
2. Dress Professionally
Your appearance matters. Wear neat, formal attire that suits the job role. Clean shoes, groomed hair, and minimal accessories reflect your seriousness and professionalism.
3. Carry All Necessary Documents
- Updated Resume (Multiple Copies)
- Passport Size Photographs
- Educational Certificates
- Experience Letters (if any)
- Valid ID Proof
4. Be Punctual
Arriving early gives you time to settle in, observe the environment, and be mentally prepared. It also shows that you value the interviewer’s time.
5. Practice Your Pitch
Prepare a short and effective self-introduction. Be clear about your skills, career goals, and how you can add value to the company.
6. Stay Confident & Courteous
Maintain eye contact, offer a firm handshake, and listen actively. Confidence, without arrogance, creates a positive impression.
7. Follow Up
If you’re given a business card or email, don’t forget to send a thank-you message. It reflects professionalism and interest in the role.
By following these simple yet powerful tips, you can improve your chances of converting walk-in interviews into job offers. Good luck on your career journey!
